Office Assistant
Do you Excel at organization? Are you a team player with strong multitasking and communication skills? Hop in and join us as an Office Assistant, where you'll be the driving force behind a smoothly running office. Together, we'll steer towards success!
We are a product development company of over 90 talented people based in Zagreb, working locally on global digital products for none other than Porsche.
We are looking for an Office Assistant who will be one of the key players in making our fast-growing company run like a well-oiled machine. With your exceptional time management skills and ability to prioritize, you'll keep the office running smoothly and ensure everything is on track. Whether coordinating appointments, booking accommodations, maintaining databases, or welcoming clients with a warm smile, in this supportive and dynamic atmosphere you'll have the opportunity to truly shine and make a difference every day.
Qualifications & Experience
1 year of relevant work experience
highly developed organizational and analytical skills
ability to prioritize and juggle several different tasks with a sense of urgency and attention to detail
excellent time management
advanced communication skills
excellent knowledge of MO365, with emphasis on Microsoft Excel and PowerPoint
excellent command of written and spoken English and Croatian
highly motivated, responsible, and reliable person
having a driver’s license
Bonus points
German language knowledge will be considered an advantage
Your responsibilities
supporting our IT department in maintaining office equipment and supply inventory
organizing and maintaining office common areas
performing general office clerk duties and errands
assisting Office Manager in organizing meetings and recording information
assisting Office Manager in creating presentations and materials
greeting clients and visitors
maintaining various databases
coordinating events
handling calls, mail, and other communication
organizing travel by booking accommodations and reservations
if needed, assisting (alongside with Office Manager) HR and Management with various tasks
SALARY RANGE
1000 - 1500 € gross
To help us with our decision-making process, please send us:
Your CV
A document with your answer (email) concerning this task:
You are working as an Office assistant at Porsche Digital Croatia. Our exclusive equipment supplier sent the wrong order for the third time. You ordered 7 MacbookPros 13” 2020 a month ago. The first time they sent us only 4, the second time they sent an additional three – but the wrong model, which we had to return. Now they sent us three right models but in the wrong color. New employees are starting in few days and you are worried that the correct order won’t come in time. This means that there will be a potentially awkward situation of not having a laptop for new employees on their first working day. And as you know, we are a company that depends on having laptops to work.
We have been working with this supplier for a long time and are overall satisfied with their service and price, but our CTO is upset with this situation and thinks that we shouldn’t pay the full price.
Please write an email that you would send to the supplier.
Make sure to upload all the documents (CV, cover letter, etc.) in English, in .pdf. Applications that do not contain all the necessary documentation will not be taken into consideration.
Stimulating work environment
PRODUCT TEAMS
Our teams are product-based and we give them autonomy and freedom to do things their way. If they build a product, they own it and run it from start to finish.
Clear focus
We don’t go from one client to the next. Instead, we put all of our efforts into products for Porsche. This means no frantic fixes or pulling an all-nighter to fulfill the wishes of clients.
Taycan in garage
We use the Porsche Taycan 4s as one of the testing tools. With actual car testing, we never stop tweaking our development process and applying the knowledge we gain from it to the next feature we build, as well as existing ones.
Learning & Development
Performance feedback
Flattery may get you everywhere, but being honest with each other keeps us both growing. We keep each other in check with regular 1-on-1 sessions, as well as 360 reviews twice a year.
Educational budget
We believe in lifelong learning; in fact, we’ll pay for it. Take yourself out of the office for a day and go to a conference, or buy books that will help you expand your horizons - the educational budget is yours to spend.
Paid language courses
We offer paid language courses to help our employees master English or German language. While you won't need German in your day-to-day job, it comes in handy at informal get-togethers with our German colleagues.
Career switch
Second-guessing your career choice is perfectly normal. You may want to explore something new after a few years in the same position. If you do, we'll support you.
In-house workshops
You’ll get to attend workshops about all kinds of tech topics. They are prepared and presented by your colleagues and held in a hybrid form for both on-site and remote people. Just find yourself a comfy seat and enjoy!
Fun & Cool stuff
Flexible hours & location
We don't care where you work from. As long as you have four walls and a roof to keep you dry, we're good. Tailoring your working hours comes in this package as well.
Fun & Games budget
We work hard so we play hard. Every team member has a monthly budget to do fun activities. From escape rooms to karting - whatever you need to de-stress and bond with your team.
Family incentives
It can be challenging to juggle your work and family life. Our family package can help you with that. It includes benefits such as baby bonuses, an additional day off for the first day of school or kindergarten, and much more.
Health
Don’t fret about your supplementary health insurance — we got it covered. Annual health check-ups will keep you fit as a fiddle, so we'll cover that too.
First Interview
You’ve seen a position that you like and have applied for the job. Great, the ball is in our court now. If you check all the boxes, we’ll invite you for an interview to get to know each other better. We’ll talk about your experience, expectations, what moves you and how do we fit into your plans. If there’s chemistry, we'll move on to the next step.
Home Task
Depending on the position you are applying for, we’ll put your skills to the test, so bring your A-game and don’t hold back. This isn’t about justifying your skills to us. We know you can do it, we just want to see how well you can do it.
Final Interview
Your job search is a two-way street with two sides to please. For this to be a match made in heaven, we need to put all the cards on the table and be honest about what we want. Let's talk it through and get you one step closer to landing your dream job.
Meet the team
Because we’re all about being a great team fit, we’ll invite you for a cup of coffee or a short online chat with your potential team. It will help you get a sense of the people you might be working with, but it will also show us how the team feels about you. That way both sides can make sure that they have what it takes to work together.
Make your decision
The hard part is over and all that’s left is finalizing the terms. We’re not going to beat around the bushes and make you wait. Instead, if we feel that your skills and personality are a match for our team, we’ll make you an offer, and it's up to you to make a final decision.